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Privacy Policy

Privacy Policy

This privacy policy explains how we use any personal information that we collect and hold about you.

 

What Information Do We Collect

We collect information about you when you complete any form on our website. For example, a brochure download or an enquiry. The information provided may be checked against publicly available records to validate its accuracy (i.e. miss-spellings in email addresses, or miss-typed business phone numbers etc.) and where additional information is required as part of our Sales Cycle (i.e. Financial Information or Credit Information etc.)

Website usage information is collected using Cookies.

 

How Will We Use The Information About You

We will collect information about you in order to fulfil any request made on our website. For example, delivering a brochure request or responding to an enquiry. We may use your information to personalise the information sent to you and to share information about related product or services if appropriate.

HBP Systems will not share you information for Marketing purposes with companies outside the HBP Group. In order to process any future sales, we may send your details and also use information from Credit Reference Agencies or Fraud Prevention Agencies.

 

Marketing

We use both explicit consent and Legitimate Interest, as specified under GDPR as methods for contacting businesses and individuals who we feel would benefit from our products and services. Where explicit consent in not available, we will carry out a Legitimate Interest Assessment so we ensure that we balance the interest of our organisation again the individuals interest.

In short, we use any data we hold to contact people we believe will have an interest in our solutions via email, phone and direct mail.

However, we absolutely respect an individual’s desire to remove their consent from our marketing activities or their personal data from our records entirely. If you feel we have misunderstood your consent or your potential interest and would like to exercise your rights, then please contact us straight away here: http://www.hbpsystems.co.uk/contact-us/

 

Sharing Information

HBP Systems are part of the HBP Group, which also consists of Kamarin Computers Ltd. and Copier Systems Ltd. or HBP Monpellier Ltd. In the event that we feel any request for contact would be better served by one of our sister companies, we will pass information to them to fulfil a request.

For example: if an enquiry for our services is made and a more suitable company, based on location or expertise is identified, that company will make an initial contact with you.

 

Access To Your Information and Correction

You have the right to request a copy of the information that we hold about you. If you’d like a copy of some or all of your personal information, please contact us straight away here: http://www.hbpsystems.co.uk/contact-us/. We may make a small charge for this service.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information that is inaccurate.

 

Cookies & IP Tracking

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. The information is used to track visitor usage of the website and compile visitor reports on website activity. For further information visits www.aboutcookies.org or www.allaboutcookies.org

You can set your browser not accept cookies and the above websites tell you have to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

WE also us IP Tracking to monitor businesses and organisation that visit our website. The information we receive from this service contains no personal information.

 

Other websites

Our website contains links to other websites. This privacy policy only applies to this website so when you leave our website to go to other websites you should read their individual privacy policies.

 

Changes to Our Privacy Policy

We keep our privacy under regular review and we will place any updates on this web page. This privacy policy was last updated on 16/03/2018.

 

Data Security

We take the security of any personal information that we hold incredibly seriously. As well as ensuring our internal systems and databases are protected through best-practice techniques, we also hold a Cyber Essentials Certification that verifies our approach and attitude to Cyber Security. Although this document is not made publicly available, we are happy to share this on request.

 

How To Contact Us

Please contact us if you have any questions about our privacy policy or any information that we hold about you. Our contact details can be found here: http://www.hbpsystems.co.uk/contact-us/